Plan Corporate Event Layouts with Confidence
From boardroom meetings to 1,000-person galas, design accurate venue layouts with classroom, theater, and U-shape seating. Place AV equipment, calibrate to real-world scale, and share with venue managers and production teams instantly.
Start Designing FreeConference-Style Seating Configurations
Set up any corporate seating arrangement with Floors.live. Choose from classroom rows with tables, theater-style seating without tables, U-shape and hollow square configurations for workshops, or banquet rounds for gala dinners. Switch between layouts in seconds to present options to stakeholders.
- Theater-style row seating for keynotes and presentations
- Classroom layout with tables and chairs for workshops
- U-shape and hollow square for boardroom-style meetings
- Banquet rounds for corporate dinners and galas
- Mixed configurations within a single floor plan
- Precise chair and table counts for catering coordination
AV & Production Equipment Placement
Place screens, projectors, speakers, stages, podiums, lighting rigs, and camera positions directly on your floor plan. The object library includes 40+ items across 7 categories, so your production team can see exactly where every piece of equipment goes before load-in day.
- Screen and projector placement with sightline planning
- Stage and podium positioning for speaker visibility
- Audio speaker and microphone stand placement
- Camera and livestream positions for hybrid events
- Lighting rig and truss layout planning
- Power outlet and cable run annotations
Scale Calibration for Large Venues
Working with convention centers, hotel ballrooms, or outdoor spaces? Upload your venue floor plan and calibrate it to real-world dimensions using the scale tool. Every table, chair, and piece of equipment is placed at accurate scale — no guessing whether the stage fits.
- Upload venue CAD drawings or floor plan images
- Two-point scale calibration for precise measurements
- Support for meters, feet, centimeters, and inches
- Real-time dimension display on objects
- Measurement tool for custom distance checks
- Grid and snap-to-grid for aligned placement
Share Layouts with Venue Managers and Teams
Corporate events involve dozens of stakeholders — venue managers, AV companies, caterers, and executive assistants. Share your layout via a live link, export PDFs for formal proposals, or collaborate in real time with your production team directly in the browser.
- One-click shareable link for view-only access
- Real-time collaboration for team planning sessions
- PDF export for RFPs and formal venue proposals
- PNG export for slide decks and presentations
- Version history to track layout revisions
- Comment-ready exports for stakeholder feedback
Frequently Asked Questions
Can I create multiple layout options for the same venue?⌄
Yes. Floors.live includes version history, so you can save multiple layout iterations for the same event and switch between them. This is useful when presenting options to clients or venue managers — for example, a theater layout for the keynote versus classroom rows for breakout sessions.
Does Floors.live include AV and production equipment objects?⌄
The object library includes 40+ items across 7 categories, including screens, stages, podiums, speakers, bars, dance floors, and more. You can place and resize each object with precise dimensions, making it easy to plan AV setups, stage builds, and production layouts.
How do I ensure my layout matches the actual venue dimensions?⌄
Upload a venue floor plan image or CAD drawing, then use the two-point scale calibration tool to set real-world dimensions. Once calibrated, every object you place is accurately sized. You can also use the built-in measurement tool to verify distances between objects.
Can I share the floor plan with people who do not have an account?⌄
Absolutely. The share feature generates a view-only link that anyone can open in their browser — no sign-up required. This is ideal for sending layouts to venue managers, AV vendors, or catering teams who just need to review the plan.
What does the free plan include for corporate events?⌄
Floors.live is free to start with full access to every feature — unlimited objects, scale calibration, guest management, real-time collaboration, and PDF/PNG export. You get free editing time per event. If you need more time, unlock the event with grids starting at $19 for 1,000 grids. Grids never expire and can be earned through referrals. No subscription needed.
Common Questions
Can I create a floor plan for a conference room or boardroom?⌄
Yes. Floors.live covers conference rooms, boardrooms, trade show floors, and large convention halls. Start from a template or upload your existing plan.
How do I present the event layout to stakeholders?⌄
Share a live 3D walkthrough link or export a branded PDF. Stakeholders can review in their browser — no software installation needed.
Can multiple team members collaborate on the same layout?⌄
Yes. Pro and Enterprise plans allow real-time collaboration, so your event team, AV crew, and venue contact can all work from the same file.
Does Floors.live integrate with event registration tools?⌄
Floors.live focuses on spatial planning and layout design. For integrations, contact hello@floors.live to discuss your workflow.
Is there a corporate event floor plan template?⌄
Yes. Templates include theatre, classroom, boardroom, and hybrid setups. Pick one, upload your venue dimensions, and customise from there.
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Ready to design your layout?
Create professional floor plans in minutes with Floors.live.
Start Designing FreeFree plan available. No credit card required.