Design Conference and Trade Show Floor Plans Online
Plan theater-style seating for keynotes, exhibition booth grids for sponsors, speaker stages, and AV equipment — all on one accurate, shareable floor plan. Built for event producers, venue managers, and exhibition coordinators.
Start Designing FreeTheater Rows and Seating Configurations
Set up theater-style seating for keynotes, panel discussions, and award ceremonies. Define row spacing, aisle widths, and reserved sections for VIPs or press. Switch to classroom rows when sessions need note-taking space, or create mixed zones within the same floor plan.
- Theater-style rows with configurable seat counts
- Classroom rows with tables for workshop sessions
- VIP and reserved section designation
- Aisle placement for safe audience flow
- Accessible seating area planning
- Accurate capacity counts per section
Booth and Exhibition Area Planning
Lay out exhibition halls with sponsor booths, exhibitor areas, demo stations, and registration desks. Use the grid and snap tools to create uniform booth sizes, or vary dimensions for premium sponsors. Label each booth for easy identification in exported floor plans.
- Rectangular booth placement with custom dimensions
- Grid-aligned layouts for uniform exhibition rows
- Premium and standard booth size differentiation
- Registration desk and welcome area placement
- Sponsor branding zones and signage positions
- Labeled objects for booth numbers and exhibitor names
Speaker Stage and AV Setup
Position the main stage, breakout room stages, podiums, screens, and projectors. Plan sightlines from every seat to ensure visibility, and place cameras for livestream coverage. The 40+ object library in Floors.live covers everything from lighting rigs to speaker stacks.
- Main stage and breakout room stage placement
- Screen and projector sightline planning
- Podium and lectern positioning
- Camera and livestream station mapping
- Audio speaker and monitor placement
- Backstage and green room area layout
Capacity Calculation for Fire Code Compliance
Know your exact seat count and standing capacity before submitting your layout to the venue or fire marshal. Floors.live tallies chairs and tables automatically. Combine this with accurate scale measurements to verify aisle widths, exit clearances, and occupancy limits.
- Automatic chair and table count summary
- Scale-accurate aisle width verification
- Emergency exit and fire lane clearance planning
- Accessible pathway compliance checks
- Exportable capacity report in PDF format
- Multiple layout versions for different capacity scenarios
Frequently Asked Questions
Can I plan both the main hall and breakout rooms in one project?⌄
Yes. Floors.live supports multiple floor plan versions within a single event, so you can design the main hall keynote layout, individual breakout rooms, and the exhibition area as separate versions. This keeps everything organized under one project while letting you export each layout independently.
How do I create uniform booth sizes for a trade show?⌄
Use the grid and snap-to-grid tools to place rectangular objects at consistent intervals. You can set exact dimensions for each booth — for example, 3m x 3m for standard exhibitors and 6m x 3m for premium sponsors. Then label each booth with an exhibitor name or number for your exported floor plan.
Can I calculate total seating capacity from my floor plan?⌄
Floors.live automatically tracks the number of chairs and tables on your layout. When you export or share the floor plan, recipients can see the total capacity at a glance. This is especially useful when submitting layouts to venues or fire safety inspectors for occupancy approval.
Is there a way to share the floor plan with exhibitors and sponsors?⌄
Generate a shareable view-only link and send it to any stakeholder. Exhibitors, sponsors, and venue staff can view the layout in their browser without creating an account. You can also export a high-resolution PDF to include in exhibitor welcome packets.
What is the most affordable way to use Floors.live for a single conference?⌄
Floors.live is free to start — every event comes with free editing time and full access to all features including unlimited objects, scale calibration, PDF/PNG export, and sharing. If you need more editing time, unlock the event with grids starting at $19 for 1,000 grids. Grids never expire, there is no subscription, and you can earn grids through referrals.
Common Questions
What conference layout styles does Floors.live support?⌄
Theatre, classroom, U-shape, hollow square, herringbone, cabaret, and fully custom layouts are all supported with drag-and-drop elements.
Can I place AV equipment like screens and projectors in the layout?⌄
Yes. The element library includes staging, screens, projectors, podiums, and speaker systems so your AV team sees the exact setup.
How accurate is the scale of the floor plan?⌄
You set the real-world dimensions when you upload or draw your venue. Floors.live maintains accurate scale throughout — every element placed is true to size.
Can I export the conference layout for venue approval?⌄
Yes. Export as PDF, PNG, or share a live link. Most venues accept the Floors.live PDF as the official layout submission.
Does the 3D view work for conference halls?⌄
Yes. Switch to 3D mode at any time to walk through the conference setup from any angle, including from the stage looking out to the audience.
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Ready to design your layout?
Create professional floor plans in minutes with Floors.live.
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