Questions this guide answers
How many guests can fit in my event room?
Floors.live estimates it for you. Drag across the floor with Smart Layout, press Customize setup, ask for more guests than you expect and choose Max capacity. It fills the room with the seating style you picked and shows the seat count. Treat that number as a layout estimate; your venue or fire marshal sets the legal capacity.
Does capacity change between a seated dinner, theatre rows and a standing reception?
Yes, a lot. In the White House East Room example, a dinner at round tables seats about 120, theatre rows of ten fit 290 seats, and a cocktail reception with 48 highboys holds 192 standing guests. Smart Layout lets you rerun the same area with another event type and compare the numbers in under a minute.
Is the Max capacity number the legal occupancy of the room?
No. Max capacity is a planning estimate based on the furniture, spacing and room outline in your floor plan. The legal occupancy limit is set by the venue and the local fire marshal, and it can be lower because of exits, aisles and local code. Always confirm the final guest count with your venue before booking.
Do I have to pay to check how many guests fit?
No. Every Floors.live account gets 10 minutes of free editing time with every feature, including Smart Layout, so you can test a room's capacity without paying. To keep editing that event after the free time runs out, unlock it for $20, whatever the guest count. Your design stays saved and viewable either way.
Transcript
How many guests fit in this room?
Dinner seats a hundred and twenty. Rows or a standing reception change the answer.
Press Smart Layout, drag across the floor, then Customize setup. Ask for five hundred guests.
Pick Ceremony, then theatre rows of ten, in a grid. Then press Max capacity.
Two hundred and ninety seats in rows, all facing the front.
Now a cocktail reception: Customize setup, Cocktail, highboys in a grid, and Max capacity.
Forty-eight highboys, a hundred and ninety-two guests standing.
Two answers in under a minute. Confirm the final number with your venue.
Next: plan it together with your team, live.