Plan Your Venue Layout for Every Event
Build accurate, to-scale floor plans for every room configuration — banquet, theater, classroom, cocktail, and more. Save reusable templates, share with clients via a live link, and let your team collaborate in real time. Free to start.
Start Designing FreeDesign Every Room Configuration to Real-World Scale
Upload your venue's architectural plan as a background layer, calibrate it to exact dimensions, and design any configuration on top. Whether you're showing a client a 200-person banquet setup or a 400-person theater arrangement, every object placed is true to scale — no guesswork, no surprises on event day.
- Calibrate to your venue's exact dimensions in feet or meters
- Background image upload for existing architectural plans (JPG, PNG, DWG)
- Round, rectangular, and banquet table configurations
- Theater, classroom, and boardroom chair arrangements
- Stage, podium, screen, and AV equipment placement
- Multiple layout versions for the same event space
Build Reusable Templates — Stop Rebuilding From Scratch
Most venues repeat 3–5 core configurations for every inquiry. Save each as a named template — "Banquet 200", "Cocktail 150", "Theater 350" — and spin up a client-ready floor plan in under 5 minutes. Publish templates to your public venue profile so prospective clients can explore them before they even contact you.
- Save any layout as a reusable venue template
- Publish templates to your Floors.live venue profile
- Duplicate and customize templates per client event
- Label templates by capacity and configuration style
- Share template previews with prospective clients
- Update a template once — all future copies start fresh
Share With Clients in Seconds — No Account Needed
Generate a view link and send it to your client. They open it in any browser instantly — no account, no app download, no friction. Invite your coordinators, catering manager, and AV lead to collaborate on the same live floor plan. Export a PDF for event files and printed site maps.
- View-only share link — no account needed for clients
- Team collaboration with live cursor presence
- Comment threads on specific areas of the layout
- PDF export for printed event documentation
- PNG export for proposals, emails, and presentations
- Version history to compare layout iterations
Showcase Your Venue With a Public Profile
Your Floors.live venue profile is a live, shareable page that displays your event spaces, published layout templates, and contact information. Send prospective clients a link instead of static PDFs — they can explore real-scale configurations in an interactive viewer, see capacity numbers for each setup, and compare options before booking.
- Public venue profile at floors.live/v/your-venue
- Showcase multiple event spaces on one page
- Published layout templates with interactive previews
- Venue logo, cover photo, capacity, and contact details
- Link from your own website or booking platform
- Always up to date — edit once, profile updates instantly
Frequently Asked Questions
Can I create floor plans for multiple event spaces within one venue?⌄
Yes. Create separate floor plans for each event space — main ballroom, pre-function area, breakout rooms, outdoor terrace — and manage them all from one account. Each space supports multiple layout templates for different capacity configurations, and you can share them individually or from your public venue profile.
How do clients view the floor plan I send them?⌄
Share a view link and your client opens it in any browser — no account or app needed. They can explore the layout, zoom in on table arrangements, and see real dimensions. You can also export a PDF or PNG for clients who prefer a printed document or email attachment.
Can I show different capacity configurations to the same client?⌄
Yes. Create multiple layout versions for the same space — for example, a 180-person banquet and a 220-person theater arrangement — and share both links. Clients can compare options side by side and choose the configuration that works for their event.
Does Floors.live work for outdoor venues and unconventional spaces?⌄
Yes. Upload a photo or diagram of your outdoor space as a background layer, calibrate it to real-world scale, and design your layout on top. Tents, pavilions, garden areas, rooftop terraces, and irregular-shaped spaces all work with the same drag-and-drop tools.
Is there a per-event fee for venues that host many events?⌄
Floors.live is free to start. Each event includes free editing time. For venues managing a high volume of events, you can purchase Grids (our credit system) starting at $19 — Grids never expire and there is no subscription or per-seat licensing. Buy once and use across as many events as you need.
Common Questions
What is a venue layout planner?⌄
A venue layout planner is a tool that helps venue managers and event coordinators design, save, and share floor plan configurations for their event spaces. Floors.live is a free online venue layout planner that lets you build reusable templates for every room configuration — banquet, theater, classroom, cocktail — and share them with clients via a live link.
Can I create layout templates for different event configurations?⌄
Yes. Save any layout as a reusable template — for example, "Banquet 200", "Theater 350", or "Cocktail Reception 150" — and duplicate it for each new client inquiry. Templates are always to scale and can be published to your public venue profile on Floors.live.
How do venue clients view the layouts I send them?⌄
Share a view link and clients open it in any browser — no account or app needed. They can zoom in on table arrangements, see real dimensions, and explore multiple configurations. You can also export a PDF for clients who prefer a printed document.
Does Floors.live work for venues with multiple event spaces?⌄
Yes. Create separate floor plans for each event space — main ballroom, pre-function area, breakout rooms, outdoor terrace — and manage them all from one account. Each space supports multiple layout templates for different capacity configurations.
Can I show different seating capacities for the same room?⌄
Yes. Create multiple layout versions for the same event space — for example, a 180-person banquet setup and a 220-person theater arrangement — and share both links. Clients can compare configurations and choose what works for their event.
Related Use Cases
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Plan Corporate Event Layouts with Confidence
From boardroom meetings to 1,000-person galas, design accurate venue layouts with classroom, theater, and U-shape seating. Place AV equipment, calibrate to real-world scale, and share with venue managers and production teams instantly.
Plan Your Restaurant Table Layout for Maximum Efficiency
Arrange tables to maximize covers without sacrificing guest comfort. Plan service paths from kitchen to dining room, design bar and cocktail areas, and calculate capacity for licensing — all in a professional, browser-based floor plan tool.
Design Your Wedding Seating Chart in Minutes
Create beautiful, accurate reception layouts with round and rectangular tables, manage your full guest list, and let smart auto-assign handle the seating puzzle. Share instantly with your venue, planner, and caterer.
Ready to design your layout?
Create professional floor plans in minutes with Floors.live.
Start Designing FreeFree plan available. No credit card required.